7 Office Relocation Tips You Need To Use
Growing a company usually means you’ll end up outgrowing your current office. As exciting as that is, changing offices can be a stressful process. Not only do you have to deal with actually moving everything, but it could also interfere with operations. With a few office relocation tips, you can make this much easier.
They’ll not only get rid of a lot of stress, but they should make sure everything goes much more smoothly. If you’re about to move offices, it’s worth diving into seven of these. You shouldn’t have to deal with nearly as many headaches.
Office Relocation Tips You Need To Use: 7 Top Options
1. Give The Office A Deep Clean
Any office is going to be relatively dirty after quite a while, but it mightn’t be until after you’ve moved out you realize how dirty yours actually is. Since this can affect any deposits you paid when you first moved in, it’s worth giving the office a deep clean. While this might be costly, it’ll be worth it.
If you want to avoid paying too much for it, you could even consider doing the deep clean yourself. For the sake of getting your deposit back, it’s more than worth putting the effort into.
2. Use The Right Supplies
You’ll have quite a few things to box up and move when you’re relocating, so you’ll naturally need to pick up supplies with this. You might want to keep your relocation costs low, which ends up with you considering some of the low-cost options. Not all of these can be recommended, though.
There’s a reason why many of them are so low-cost; they’re low-quality. They won’t protect your company’s belongings as much as they should. To avoid that, you’re better off making sure you actually pick the right options. That doesn’t have to mean spending an arm and a leg on them.
TexanBox (https://www.texanbox.com/) can be a great option for this. You’ll find affordable options that’ll actually look after your company’s belongings.
3. Keep Data Protected
You’ll usually have quite a few computers and related hardware to move when you’re relocating. While the risk is low, it’s always possible that something could happen to a few of these. If it does, you could lose a significant amount of your data. Ranging from personal information to customer information, a lot of this could be needed to keep your company operating.
Make sure your data is properly protected before you move offices. Have backups of all of your information, with cloud-based options being a great way to do so. You shouldn’t have to worry about losing any data during the move.
4. Update Your Address
Between suppliers, banks, and other third parties, quite a few people will have your company’s address. When you move offices, you’ll need to update your address with each of these companies. If you want to avoid any disruption to your operations, it’s worth updating them as early as possible.
If you’re listed on Google Maps, it’s also worth updating your listing there with your new address. You wouldn’t want it pointing suppliers and potential customers to the wrong address, after all. Thankfully, this only takes a few minutes to do, so you shouldn’t have to stress about it.
5. Assign A Project Manager
Moving offices is a project in-and-of itself, so it’s worth having a project manager overseeing it. They’ll be the person in contact with any outside parties involved in the move, as well as the overall planning process. Consider them the go-to person for anything relocation-related. Appoint them as early as possible.
When you’re picking a project manager, make sure they have:
- Multi-tasking abilities
- Communication skills
- Organizational skills
- Experience working to a tight deadline
- Budgeting abilities
Once you’ve picked this person, you can make sure everything goes much more smoothly. It should be more organized than it otherwise would be.
6. Plan Early
Planning and preparation are vital for anything in the business world to go well. That also extends relocating. But the time and effort into planning everything out so it goes as smoothly as possible. Don’t leave this until the last minute, as it adds a lot of stress to the equation.
By planning early, you can make sure it’s all sorted from as early as possible. If you’re hiring anyone to help with your move, it could also mean you’ll get a much better deal on it. You could have to end up paying a rush fee or something similar if you leave it too late, making the move more expensive than it should be.
7. Communicate With Your Employees
One of the more important office relocation tips you need to use is to communicate the relocation with your employees as much as possible. Keep them up-to-date with all of the developments related to the move. If there are any other important changes or procedures, make sure they know about them.
These can include:
- New building rules
- Where the new office is
- When the move takes place
- Packing arrangements
Your employees could also be responsible for packing up a lot of their own equipment, so make sure they have the supplies they need. It could also be worth giving them a checklist so they can pack up everything easily.
Since moving office can be an uncertain time for them, communicating properly with them puts them at ease.
Office Relocation Tips You Need To Use: Wrapping Up
Using a few office relocation tips makes sure the entire process goes as smoothly as possible. They’ll make sure you don’t need to put up with nearly as many headaches or as much hassle. If you’re about to move offices, there’s no reason not to put the effort into them.
Assigning a project manager, communicating with your employees, keeping your data protected, and similar tips and tricks are sure to help. Since they’ll help get rid of a lot of stress and hassle, you don’t have a reason not to use them. What’s stopping you from making your office relocation easier?
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