Getting A New Office Ready For Your Staff

So, you’re about to expand or relocate, you’ve got a new office, and now you need to get it ready for your team. Well, you’ve come to the right place today because this article will highlight all the things you might like to consider before your staff move to their new premises. 

Depending on the nature of your business, there is a chance you will need to tailor and adjust these ideas. However, most of the suggestions mentioned below will help you cover the basics and ensure your team can work comfortably and efficiently. With that in mind, let’s get started!

Create an office floor plan

Before you do anything else, it makes sense to create an office floor plan to know where each team member will work. Use some common sense during that process. It would help if you made sure people who work together are close to each other, and you may want to consider other factors such as the position of windows, etc. 

You can use special software tools to create an office floor plan, but you can also measure the room and draw it out on paper. You don’t need to be incredibly accurate so long as you make sure there is enough room for all the desks and furniture. 

You’ll also have to design an area where your team members can take their breaks. The last thing you need is lots of employees drinking coffee near their computers every day. That is a recipe for disaster. 

Purchase ergonomic furniture

When it comes to kitting out your office, there are lots of options on the table. You might want to make sure your space looks fantastic, and that will mean you need to shop around to get the most suitable and attractive desks, etc. 

However, in most instances, comfort should beat aesthetics. You need to make sure your employees are as comfortable as possible if you want them to sit at their desks for eight hours each day. So, do yourself a favor and take a look at ergonomic furniture. 

You can get desks and chairs specially designed to provide the support your employees need when working in the office. Choosing ergonomic furniture should mean you limit the amount of time people take off sick with a bad back and other similar complaints. 

Develop your fire escape plan

You must make sure your employees are safe and secure in your new office. That means you’ll have to develop a fire escape plan and get everyone familiar with it before you introduce your staff to the new premises. 

Work out the fastest and safest route out of the building, and then create a notice that lets all employees know the plan they need to follow. You can also hold a fire drill a couple of times during your first week in the office to assess the amount of time it takes people to get outside to safety. 

If you need help with that process, get in touch with your local fire department, and explain your situation. It is likely they will send someone to your new business premises to offer some advice. You might have to pay a small fee to cover their costs, but it’s worth it. 

Purchase all the tech you require

Now you have an office and lots of suitable furniture, it’s time to think about technology. There is a chance your employees already have computers, laptops, and telephones. However, you will boost morale and create an element of excitement in the workplace if you purchase some new solutions. 

The guys at Supply Link USA and many other industry experts say you can save a small fortune if you choose to purchase the items you need in bulk. That is true for small products like ink cartridges, but it’s also the case for larger items such as computers. 

If you don’t have much cash left to spend, consider hiring the tech you require. There are many companies out there that focus their efforts on hiring computer systems and other items to business owners just like you. Take advantage of that!

Ensure you have a reliable internet connection

The last thing you need is to discover on the first day in your new office is that the internet package you arranged doesn’t cut the mustard. With that in mind, it makes sense to conduct a lot of research when it comes to making sure everyone has a reliable connection. 

You also need to make sure you wire everyone’s computer into the router, so they have the strongest connection possible. It isn’t fair for the people working at the back of your office to struggle with a slow connection because they’re too far away from the WiFi router. 

Speak to local business owners and ask them to let you know which providers they use for the best results. It’s sensible to assume that those providers will also ensure you have a reliable connection that will not cause any issues for your business operations.  

Ask your team for suggestions 

Lastly, you might think about taking a small group of your team members to see the office ahead of time. At the end of the day, the people working within your business are the ones best placed to make suggestions and highlight any issues. 

Ask your staff members to take a look around the office and highlight anything you might have overlooked. Perhaps you could even ask them to work a day in the office as a trial run? That way, you will find out about anything unexpected before you move your operation there. 

If you follow all the advice and tips in this post, you should have no issues when it comes to making sure your new office is ready as quickly as possible. Relocating your team is always going to be a worrying experience. However, if you take the suggestions from this page and put them to good use, very little should go wrong. Good luck with everything!